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Cost Comparison




Cost Comparison

ON-SITE EMPLOYEE VS. VIRTUAL ASSISTANT

Is it COST-EFFECTIVE to partner with a Virtual Assistant (VA)? Consider the following data.


  On-Site Employee Virtual Assistant
Pay for ACTUAL hours worked   X
Pay for Sick Days/Holidays/Vacation Time/Personal Time X  
Pay Insurance (Medical, Dental, Vision, Life) X  
Pay Retirement/401k/Profit-Sharing X  
Pay Taxes (Social Security, Unemployment, Medicare) X  
Pay Workers’ Compensation X  
Provide Office Space X  
Provide Office Equipment, Software, Supplies X  
Provide Training / HR Services X  

Statistics show that employers can pay 1.5 to 2.5 times the amount of the actual salary of an employee. Benefits, taxes, overtime, vacation time, sick days, general overhead, and unproductive time can add up to huge costs!

In addition, a full-time staff person is estimated to lose 35% of productivity because of idle time, errands, incidental tasks, personal matters, and an extended learning curve for certain training. This, combined with an employer’s inability to be 100% productive due to distractions, staff meetings, company functions, and lack of time to delegate or supervise, could result in paying up to 3 times the employee’s actual salary! Virtual Assistants can be highly productive because they are being compensated ONLY for the ACTUAL hours worked.

EMPLOYEE VIRTUAL ASSISTANT (VA)
Salary (Annual)      
Base Salary $38,000.00

$18.27/hr @

 40 hrs. per week

Hourly Rate

$45.00 - $50.00

 per hour*

Paid for actual hours worked

Overtime & Bonus 1,971.00      

*rates vary –

$30.00-$70.00 per hr.

   Total Annual Pay $39,971.00    
  *Based on Retainer Contract ($45 per hour)
Benefits / Taxes Weekly $450.00 10 hours
401k $1,598.84 4% Monthly 1,800.00 40 hours
Social Security 2,478,20 6.20% Annually 21,600.00 480 hours
Medicare 579.58 1.45% Savings of $38,985.52
Medical Insurance 6,000.00 $500/month      
Dental Insurance 1,200.00 $100/month Weekly $675.00 15 hours
Vision Insurance 1,200.00 $100/month Monthly 2,700.00 60 hours
Vacation Time 1,200.00 $100/month Annually 32,400.00 720 hours
Personal Days 438.48 3 days 146.16 Savings of $28,185.52
Sick Days 1,461.60 10 days      
Holidays 1,023.12 7 days Weekly $900.00 20 hours
   Total Benefits $17,179.82   Monthly 3,600.00 80 hours
  Annually 43,200.00 960 hours
Other Expenses Savings of $17,385.52
Office Space $2,000.00 Includes general overhead costs (equipment, utilities, office space lease – conservative estimate)

– Data Source:

Virtual Assistant Networking Association (VANA)

 Cost Comparison

Unemployment 392.91 State/Federal – 0.983%
Workers’ Comp 243.82 0.61%
Admin Costs 2,797.97 7% (recruiting, hiring, training)
   Total Other Exp 3,434.70  
 
Total Employer Cost $60,585.52  
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